Regular Meeting of April 9, 2018
South Hero Town Hall, Monday 7:00 PM
Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), David Carter, Sharon Roy, Anne Zolotas
Board Members Not Present:
Others Present: Janet Yates, Town Clerk and Martha Taylor-Varney, Admin. Assistant. Also see sign in sheet.
1. Called to Order:
-The meeting was called to order by Chairman Shaw at 7:00 pm.
2. Adjustment to Agenda:
-Remove New Business “C”
-Sharon Roy made a motion to accept the minutes of the meeting of March 12, 2018 as written. The motion was seconded, Anne Zolotas abstained, the others in attendance so voted and the motion carried.
4. Public input:
-Jay Buermann and Everett Dubuque were present to discuss a VFW coin drop on Route 2. More info will follow at the next meeting.
5. New Business:
A. Nate Hayward and his attorney, Robert Rushford, were present to discuss the definitions in a condo unit in the planned urban development where the new Emergency Services Building (ESB) will be located at 260 Route 2. The Town will own fee title to the land under and around the building, but will still be under the condo association bylaws. The law states that since it is a condo development, no additional subdivision is necessary to carve out the land. The actual condo dues structure is still being worked out in relation to fees, and who pay for what services. Each owner of a unit in the development will have a seat on the condo board.
B. Guy Maguire of South Hero Land Trust (SHLT) was present to discuss the 2018 Green Up Day that they will plan. It is May 5th, this year. There will targeted cleanup areas such as White’s Beach and the Roy Marsh Trail as well as general roadsides cleanup. The Town will supply a dumpster and Nick Lane and Anne Zolotas have volunteered to coordinate the pick-up of the bags using a Town truck. More info on where to sign up can be seen on the SHLT website.
C. Mandy Hotchkiss of the Blue Paddle was present to discuss their wish to use the parking areas around the red fire station and the Granny’s Attic building when the SHVFD moves to the new ESB. A sketch was done by Champlain Valley Linestriping and this will add about 19 spaces to the overall parking in the area. The Blue Paddle will supervise the striping but will not be the exclusive user of the parking as Granny’s Attic also uses the parking area. David Carter made a motion to enter into some form of agreement with Blue Paddle, subject to DRB approvals for the layout and usage in the areas around the (soon to be) old fire stations. The motion was seconded, all in attendance so voted and the motion carried.
6. Administrative Assistant Report:
A. A written report was submitted. A hard copy with discussion points can be seen in Town Hall filed with these minutes or on www.southherovt.org.
B. Martha submitted another draft copy of her job description. She would like to change her hours on alternate Mondays when there is a Selectboard meeting. The consensus of the Board is that a change of hours is fine. There was a discussion on how many Board members should be involved with the review process. Jonathan Shaw made a motion that the Chair is the supervisor and should be the only Board Member involved in the review. The motion was seconded, David Carter and Skip Brown voted no, the others in attendance so voted and the motion carried. David Carter made a motion to approve the job description as amended. The motion was seconded, all in attendance so voted and the motion carried.
7. Old and Ongoing Business:
A. The Emergency Services Building (ESB) construction is underway.
B. The Board reviewed several sections in the Model Financial Policies Handbook as suggested by VLCT. The model Purchasing and Expenditures policy was discussed and a final draft will be submitted for the next meeting.
8. Announcements and Communications:
A. see other business
9. Other Business:
A. Sharon Roy made a motion to sign orders 18-20 and pay the bills associated with these orders. The motion was seconded, all in attendance so voted and the motion carried.
B. David Carter made a motion to sign the Municipal Highway Grant Application to be submitted to the State for paving grants. The motion was seconded, all in attendance so voted and the motion carried.
C. David Carter made a motion to sign the Annual Financial Plan for Highways. The motion was seconded, all in attendance so voted and the motion carried.
D. David Carter made a motion to approve and have the Board sign the liquor license application renewal Snow Farm Winery. The motion was seconded, all in attendance so voted and the motion carried.
E. Martha will compose a letter to Wrenegade Sports for an event on July 22, 2018. It will be discussed at the next meeting.
F. Note: There will be special meeting on April 16, 2018 with a site visit to the Granny’s Attic, Blue Paddle and SHVFD buildings and parking areas. There will NOT be a regular meeting on April 23, 2018 or a 5th Monday meeting on April 30, 2018. Since there will be approximately 4 weeks between meetings, Sharon Roy made a motion that one Board member can sign the orders so that bills and payroll can be paid in a timely manner, with the understanding that the orders will be discussed and approved by the Board at the next regularly scheduled meeting. The motion was seconded, all in attendance so voted and the motion carried.
-Anne Zolotas made a motion to adjourn 9:15 pm. The motion was seconded, all in attendance so voted and the motion carried.
Respectfully submitted, Approved by,
Graham Brown Jonathan Shaw, Chair
Administrative Officer’s Report to Selectboard April 9, 2018,
1. Spring Zoning and Planning Forum is scheduled for Wednesday, May 23 in Rutland. There will be no DRB hearings that evening.
2. A VTrans public information meeting will be held on April 30, 2018 at 6PM at the North Hero Elementary with information on the replacement of the bridges on RT 2 in Grand Isle and North Hero.
3. The SB will meet with the Planning Commission and DRB on May 16, 2018 at 7PM. This is the regular 2nd-Wednesday of the month meeting for the Planning Commission. The 5th Monday of April is unavailable to the SB.
-Planning Commission: Final review of the draft Regulations continues, including the boundaries of the 2 proposed Village Districts. In addition, the Commission is reviewing draft language for a sign ordinance – sign regulations will be removed from the Development Regulations and replaced by a sign ordinance.
-Development Review Board: The 4/11 meeting will include a final plat review for a 2-lot subdivision and an sketch plan review for another 2-lot subdivision, in addition to a deliberative. Recent decisions are posted on the Board outside the Zoning Office.
Martha Taylor-Varney, ZA and Asst. to the Selectboard