Regular Meeting of March 25, 2013
South Hero Town Hall, Monday 7:00 PM
Board Present: Chris Herrick, Sarah Jacoby, Skip Brown (also Board Secretary), Anne Zolotas
Others Present: Sharon Roy, Town Clerk and Mitchel Cypes, Administrative Assistant. Also see sign in sheet.
1. Called to Order:
-The meeting was called to order by Chris Herrick at 7:00 pm.
–Anne Zolotas made a motion to accept the Minutes of March 11, 2013 as written, seconded by Sarah Jacoby. The motion carried.
3. Public input:
A. Tim Maxham was present to inquire about the Road Commissioner for the Town, as the appointment was tabled at the last meeting.
B. Todd Cox, Chair of the Planning Commission (PC) mentioned that the South Hero Land Trust (SHLT) has asked the PC for a letter of support for the conservation easement of the Sawyer Bay Farm parcel. Minner Hobbs of the SHLT will be present at the April 8, 2013 Selectboard meeting to explain the proposed use for the parcel.
4. New Business:
A. Anne Zolotas made a motion to adopt the Non-Conforming Structures and Small Lots language in Town regulations, as presented in the warned public hearing at 6:30 on March 25, 2013, seconded by Sarah Jacoby. The motion carried.
B. Anne Zolotas made a motion to appoint Michel Cypes as the Zoning Administrator to complete the term from October 2012-October 2015, seconded by Skip Brown. The motion carried.
C. Anne Zolotas made a motion to reopen the tabled discussion of a Road Commissioner, seconded by Sarah Jacoby. The motion carried.
D. Anne Zolotas made a motion to appoint John Roy as Road Commissioner, seconded by Sarah Jacoby. The motion carried.
E. Sarah Jacoby made a motion to adopt the Personnel Rules and Policies for the Town of South Hero as presented in its final iteration, seconded by Anne Zolotas. The motion carried.
F. Anne Zolotas made a motion to have the Town pay the $20.00 attendance fee for any Board of Civil Authority (BCA) member, Lister, or any other Town employee or official who wants to attend the BCA tax appeal symposium in North Hero on May 16, 2013, seconded by Skip Brown. The motion carried.
G. There was a discussion of how Board vacancies are handled. In the future, upcoming Board vacancies will be posted approximately 2 months before the vacancy occurs. Details will be worked out at a future meeting.
H. The South Hero road crew will help move the hockey rink from the Folsom parking lot once it is dismantled. It may be stored behind the old salt shed off of Route 2.
5. Old Business:
A. South Street update: Nothing new since last meeting.
6. Administrative Assistant Report:
A. See the written report submitted for discussion points.
7. Other Business:
A. Sarah Jacoby made a motion to go into executive session at 8:00 pm to discuss personnel matters, seconded by Anne Zolotas. The motion carried.
B. Anne Zolotas made a motion to exit executive session at 8:22 pm, seconded by Sarah Jacoby. The motion carried.
C. There will be new Zoning Administrator (ZA) office hours. They will be Monday, Tuesday and Thursday from 9:00 am â€“ 12:00 pm (noon) and the 2nd and 4th Monday of the month from 6:00 pm-7:00 pm.
D. Michel Cypes, the new ZA, discussed the fact that there are 2 old desktop computers that are used by the ZA. It is the consensus of the Board to have him research and purchase a new laptop computer with the money in the Administrative Officer equipment fund. Also, he requested that he would like an additional file cabinet. A used file cabinet will be looked into.
– Anne Zolotas made a motion to adjourn at 8:42 pm, seconded by Skip Brown. The motion carried.
Respectfully submitted, Approved by,
Graham Brown Chris Herrick, Chair