Regular Meeting of August 12, 2013
South Hero Town Hall, Monday 7:00 PM
Board Present: Chris Herrick, Jonathan Shaw, Skip Brown (also Board Secretary), Sarah Jacoby, Anne Zolotas
Others Present: Sharon Roy, Town Clerk. Mitchel Cypes, Administrative Assistant. Also see sign in sheet.
1. Called to Order:
-The meeting was called to order by Chairman Chris Herrick at 7:00 pm.
– Anne Zolotas made a motion to accept the minutes of the 5th Monday meeting of July 29, 2013 as amended. The motion was seconded, all so voted and the motion carried.
3. Public input:
A. Jerry Werle was present to ask questions and discuss a few items:
– Q. Why is there a discussion of paving the Potvin Parking lot adjacent to Folsom? A. It was brought up at the joint meeting with the school board, and it may be a possible solution to the haphazard parking as lines could be painted. Also, it will be much easier to plow. It is not a â€œdone dealâ€ and an estimate was obtained just for discussion purposes. See the minutes of July 16, 2013 for more information.
– Q. Are the Road crew paid for lunch time? A. Yes. Sometimes they eat while working, sometimes they take a Â½ hour lunch.
-Q. Can Route 314 be widened and have a bike lane? A. It is a State Road, does the Town have a say? According to Mr. Werle, State employee Dick Blackmore said that if the Town requested a review, perhaps the State will look into it. The Selectboard will see if this is the case.
-Q. Can the Sheriff be on duty at night to reduce response times from the State Police? A. This has been discussed at recent past Selectboard meetings. The Town pays for a certain number of hours for the sheriff. When off duty, the State police take over the calls. If the Town wants more local coverage, it will cost more money. Please refer to the June 10, 2013 minutes for further explanation.
B. Peter Delany of Run Vermont was present to discuss a new 10K road race in South Hero at 10:00 am on September 29, 2013 beginning and ending at Snow Farm Vineyard. Please see the 3 page handout for details. Jonathan Shaw made a motion to allow the running of the race on Town roads and to close the intersection of West Shore and Lakeview Roads for a short time at the start of the race. The motion was seconded, all so voted and the motion carried.
C. June Golato of the Green Mountain Athletic Association (GMAA) was present to discuss the running of the GMAA Marathon on October 13, 2013. She also asks if the Port-a-let can be left at Whiteâ€™s Beach for the race. Jonathan Shaw made a motion to allow the running of the race on Town roads and to close South Street between Folsom and West Shore Rd. between 8:15 and 8:45 on October 13. The motion was seconded, all so voted and the motion carried.
4. New Business:
A. John Roy, Road Commissioner and John Beaulac, Road Foreman were present to discuss the applications received for the vacancy on the road crew. 19 applications have been received, so far. They would like to pre-interview some of the candidates and have a special meeting on August 19 so the Selectboard can interview the candidates the road department presents. Also, the Road Department did not receive a State paving grant this year. They would like to use the money from the paving budget and special article to pave the gravel portion of West Shore Rd. from Lakeview to the pavement north of the winery. If any money is left over, paving may occur on Sunset View Rd. and/or be used for patching of present paved roads. So far, 1 estimate has been received to pave the Potvin Parking lot at Folsom. It is $46,000.00. The signs marking the entrance and exit of the Potvin Parking lot are turned 90 deg. to where they are visible. They will be turned.
Zoning Administrator, Mitchel Cypes discussed an issue he had with resident. Apparently, the resident was angered by the response. Chris Herrick reminded all Town employees and Board members that we are in the â€œcustomer serviceâ€ business and the emotions must be kept in check when dealing with residents.
C. The Town has some outdated software and some attachments cannot be opened on the Town computers. Money was budgeted for some upgrading. Skip will work on finding a consultant and seeing what can be done.
D. Jonathan Shaw made a motion to sign the contract from Jan Lewandowski for the work on Grannyâ€™s Attic. The motion was seconded, all so voted and the motion carried.
5. Old Business:
A. South Street update: Waivers for right of way easements were discussed. Vermont AOT is still reviewing them, and we have to wait for their approval before proceeding. Hopefully this will be complete in August.
6. Administrative Assistant Report:
A. See the written report submitted for discussion points.
7. Other Business:
A. Anne Zolotas made a motion to go into executive session at 7:30 to discuss personnel matters. The motion was seconded, all so voted and the motion carried.
B. Anne Zolotas made a motion to exit executive session at 7:45. The motion was seconded, all so voted and the motion carried. Upon exiting executive session there will be a special meeting on August 19 so the Selectboard can interview the candidates the road department presents after pre-interviews.
– Jonathan Shaw a motion to adjourn at 9:00 pm. The motion was seconded, all so voted and the motion carried.
Respectfully submitted, Approved by,
Graham Brown Chris Herrick, Chair