SOUTH HERO PLANNING COMMISSION DRAFT MINUTES May 4, 2016
SPECIAL MEETING – Site Visit at Camp Ta-Kum-Ta at 5:30
REGULAR MEETING – 7PM
MEMBERS PRESENT: G. Delano (Co-Chair); D. Patterson (Co-chair); S. Gregg; S. O’Flaherty, D. Roy
PUBLIC PRESENT: Tim Maxham; Hattie Johnson (Camp Ta-Kum-Ta), Jeanne Irwin (Camp Ta-Kum-Ta); Patrick Gallivan (Camp Ta-Kum-Ta); Martha Taylor-Varney, ZA
7:00 PM – D. Patterson called the meeting to order.
Additions or Deletion to the Agenda
There were none
- Camp Ta-Kum-Ta
The Board met with Hattie Johnson, Jeanne Irwin, and Patrick Gallivan of Camp Ta-Kum-Ta to review Condition #10 of SV077-13-35WWB (Site Plan Approval) which stated that the conditions of that approval would be reviewed in the spring of 2015 to determine if the Planning Commission needed to modify any of them. That review did not happen until now.
- Patterson thanked Hattie, Jeanne, and Patrick for the site visit which preceded the Regular meeting. As there had been no complaints about noise or traffic, the review centered on issues regarding parking. Hattie explained that they had added buildings since the 2013 approval (most notably the Activity Center) which had changed their parking requirements. The current Site Plan shows parking in the field to the left of the driveway before the security gate, and camp staff parking (during the time camp is in session) beyond the main camp buildings in a field out of sight from the camp itself. Very limited parking for year-round staff has been located immediately next to the Lodge (which serves as the camp’s offices and kitchen) but these areas have not been identified as such. Hattie is requesting that additional spaces located close to the Lodge, the new Activity Center, and the Arts and Crafts building be designated official parking spaces to be used by staff and volunteers only when camp is not in session, and for use during events held in support of the camp (South Hero Players productions in the winter, etc.). She requested 40 additional spaces be allowed. Suggestions included: 1) Expanding the area to the left of the Arts and Crafts building (would need to remove some trees) that would allow additional capacity for special events; 2) Re-route the driveway in the vicinity of the Lodge to allow for parking on both sides; 3) Site designated handicap spots (no more than 2 needed) immediately in front of the Lodge garage. These would not be used during the camp session except for 1 or 2 spaces used for emergency vehicles. G. Delano recommended putting everything they eventually would like to have on a revised Site Plan, even if they don’t plan to build it immediately. Parking areas should be labelled to show employee parking, staff parking, handicap parking, etc.
Hattie requested the wording “event” and “before the security gate” in Condition #7 be deleted from the condition, to allow parking within the camp also, and to limit the total number of cars to 200 at any event.
The Board requested that the updated Site Plan also include additional structures that have been built since the previous approval. These structures include the tennis court, the basketball court, the pool (built to replace a pond at the same location), the ropes course, and a playhouse called Gracie’s House.
Hattie said that the current condition #5 to allow no more than 200 event/days is still good (they hold far under that number). She will send the ZA confirmation that there was a walk-through with Town fire and safety personnel to satisfy Condition #4.
Camp Ta-Kum-Ta will apply for a revision to the 2013 site plan approval and will include a list of other groups who may also be using the camp (per Condition #6). They have requested the Selectboard waive the hearing fee for the revision request since Condition #10 required a review to its 2013 decision 2 years later.
May 18, 2016 Public Forum with NRPC
- Delano and S. Gregg told the Board they will be unable to attend the forum but the Commission will still have a quorum. It was decided that there would be light refreshments (cookies) provided by the Commission. D. Patterson will open the forum and introduce the Commission and Taylor Newton and Greta Brunswick of NRPC, then turn the meeting over to them. Martha will contact NRPC to ask how they would like the room set up for the forum.
- O’Flaherty moved to accept the minutes from the April 20, 2016 meeting; S. Gregg seconded. All in favor.
- The ZA asked the Commission if the location of the driveway on a site plan for Ross Brown at 1 Peter’s Farm Rd. could be moved without having to come back for a revision of the site plan. The Commission decided that since there was a drainage swale noted on the site plan at the location of the requested driveway, he would need to change the site plan and request a revision to the Commission’s earlier approval.
- There was discussion on the schedule of upcoming hearings. It was decided to hold a joint Conditional Use and Site Plan Review (16-52-RT323B) on the Planning Commission’s July 15 meeting night, and to schedule it as a special meeting for the ZBA to replace their June 8 regular meeting date.
- The Administrator told the Commission that she had inspected Keeler Bay Campground and Marina to satisfy the conditions of its most recent approval. There is now the correct number of lake-access structures and the entrance has been paved. The Applicant will forward the required letter from VTrans certifying the entrance meets their requirements, at which time the restrictions on the use of Dock C will be lifted. In addition, the ZA will contact the Applicant regarding the location of designated parking areas.
- There was discussion re the procedure for individual Commissioners if they need to recuse themselves from particular hearings, resulting in the loss of a quorum. It was decided that in the event it were to happen, we will look to NRPC or VLCT for advice.
8:36PM – G. Delano moved to adjourn; S. O’Flaherty second. All in favor.
Signed: _____________________________________ Date: _____________________
For the Planning Commission
These minutes are unofficial until approved at the next regularly scheduled meeting. All motions were unanimous unless otherwise indicated.